Contents

• Introduction
• Available Reports
  • Financial Statements
    • Income Statement
    • Balance Sheet
  • Funds, Category, and Payee Reports
    • Category Overview
    • Detailed Category Transaction
    • Fund Overview
    • Detailed Fund Transaction
    • Category Fund Statement
    • Payee
    • Detailed Payee Transaction
    • 1099 Summary Report

Introduction

Accounting Reports help your church gain insight into its financial health and gather the data required for specific organizational, legal, or transparency purposes. 

The ChMeetings Accounting module lets you generate several types of Financial Statements: The Income Statement, and the Balance Sheet.  

You can find these reports by going to Accounting > Reports. 

Available Reports

Financial Statements

Financial Statements help you gain insight into the financial health of your church. Utilize these core statements to get a clear picture of how your church is managing its finances.

Income Statement

This report shows the financial performance of your church within a designated period, outlining revenue streams, expenditures, and the resulting net income or loss.

This statement lists the following: 

1. Income transactions: split by Category and Fund, along with the corresponding amounts. 
2. Expense transactions: split by Category and Fund, along with the corresponding amounts. 
3. The Total Income and Total Expenses represent the sum of all Category amounts or Fund Amounts - the totals should be the same no matter whether you calculate based on Categories or Funds. 
4. The Net Income (or Net Loss, as the case may be) results from the subtraction of Total Expenses from Total Income.

Clicking on a category will open the Detailed Category Transaction report with the respective category selected by default and the dates cleared.

You can filter the report by date range, print it, or export it to an Excel file.

Balance Sheet

The Balance Sheet provides a snapshot of your church's financial standing at a specific moment in time and determines your church's equity by deducting liabilities (what you owe) from assets (what you own).

The Balance Sheet offers two views: The Matrix and the Account View. Let’s explore each view below.

The Matrix View

The Matrix View shows you a table containing your Funds as Columns and Accounts as Rows, split into Assets and Liabilities. The view shows the 3 funds with the highest balance, and bundles the rest into the Other column. You can use the Fund columns filter to show or hide any Fund as a column. 

The Date and Fund filter at the top of the report helps you filter out transactions by date or fund. If you filter Funds here, this will restrict your Fund columns below to the filters selected here - since you are only considering the transactions within them. 
 

The Account View

In the Account View, you can see the following: 

1. Your Assets, split by Account and Fund, along with the corresponding amounts. 
2. Your Liabilities, split by Account and Fund, along with the corresponding amounts.
3. Total Assets and Total Liabilities, resulting from the sum of all Accounts or Funds. No matter whether you sum up the amounts in your Accounts or Funds, the Total Assets should be the same.
4. Net Assets (or Net Liabilities, as the case may be), result from subtracting Total Liabilities from Total Assets.

Clicking on an account will open the transactions page corresponding to the respective account

You can filter the Balance Sheet by date and fund, print it, or export it to Excel.

Funds, Category, and Payee Reports

These reports help efficiently manage and analyze your church's finances, track where your funds are allocated, categorize expenses, and monitor payments to individuals or organizations.

Category Overview

This report offers insight into spending patterns and budget distribution by category.

The Category Overview Report splits your Categories into Income and Expense Categories, then lists the balance for each Category under each type.

You can filter the report by date range, print it, or export it to an Excel file.

Detailed Category Transaction

This report provides a detailed breakdown of transactions by category. You can click the transaction date to view its full details. You can filter the report by Payee, Category, or Date Range; and can export this report to Excel.

Fund Overview

This report offers a total current balance per fund. You can filter it by date range, print it, or export it to Excel. 

Detailed Fund Transaction

This report provides a detailed breakdown of transactions by fund. You can click the transaction date to view its full details. You can filter the report by Payee, Fund, or Date Range; and can export this report to Excel.

Category Fund Statement

This report lets you select a fund to see the balances of each Category within the selected fund. You can filter it by date range, print it, or export it to Excel. 

Payee

This report displays the total income or expense transactions attributed to each payee. You can filter it by date range or export it to Excel.

Detailed Payee Transaction

This report displays a list of all transactions by payee. You can filter the data by payee or by date range.

1099 Summary Report

Form 1099 is used by the United States Internal Revenue Service (IRS) to report various types of taxable income your church might be paying to contractors and vendors. The report can be exported and used with external 1099 e-filing services (e.g., Track1099, Tax1099, Intuit). You can learn more about it by reading our guide on how to Generate a 1099 Summary Report.