Contents
- Introduction
- Add a Payee while Adding a Transaction
- Add a Payee From Accounting > Payees
- Search for Payees
- Edit and Delete Payees
Introduction
Payees represent the people or organizations involved in your financial transactions. They help keep your records organized by clearly showing who money was paid to or received from. Payees also speed up data entry by allowing you to autofill transaction details based on the last transaction made with that payee, which is especially helpful for recurring payments. This results in cleaner records, fewer errors, and easier reporting
You can add Payees while adding a Transaction, or from under Accounting > Payees. Additionally, when you import a transaction from a payee that does not exist in your list, it will be added automatically.
Add a Payee while Adding a Transaction
While Adding a Transaction, you can optionally select a Payee. If the Payee you are looking for is not listed, you can click Add Payee to create them. Enter their name and address, then click Save.
Add a Payee From Accounting > Payees
The Accounting > Payees section is dedicated to maintaining your list of Payees.
Click Add Payee to create a new Payee record. Enter the Payee’s name and address, and add their Tax ID (optionally). Check the checkbox next to Is 1099-Eligible if this is the case and the payments made to this payee should be listed in the 1099 Summary Report. Click Save when done.
Once saved, the Payee will be displayed in the main list under Accounting > Payees, as well as when adding transactions under Accounting > Accounts.
Search for Payees
You can use the Search by Name filter to find specific Payees within the list.
Edit and Delete Payees
Each Payee can be edited or deleted. You can click the Options button (...) next to the record to access the option you need.
Notes:
- If you edit the name of a Payee, existing transactions will not be affected. The initial name will remain in place while the new name will only be applied to transactions added after the edit.
- Please keep in mind that deleted Payees cannot be restored.
- Payees cannot be deleted if there are transactions associated with them. You must remove all transactions to delete the Payee.