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The Fund is a wider purpose to which you may allocate part of your money across accounts. Although it is not technically a subaccount, you could think of a Fund as a subaccount, to which you allocate partial amounts held within your main Accounts. Each Fund can be assigned to multiple Accounts and can hold multiple Transactions and Categories/Subcategories.

Add Funds

To add Funds, go to Accounting > Funds, and click Add Fund.

Name your Fund and click Save. It will be added to your list of funds right away.

Edit Or Delete Funds

You can edit or delete a Fund by clicking the option button next to ir and then selecting either Edit or Delete.

Edit: You can only edit the Fund Name, not the amounts. To change amounts you must transfer money between funds, as described in the next section of this guide.
Delete: You cannot delete a Fund if there are transactions associated to it. To enable deletion, you must transfer the amount to a different fund, again. as explained below. Once the fund balance is 0, you can delete it. Note that deleted funds cannot be restored.

Transfer Money Between Funds

To transfer money between funds within the same account, follow these steps:

Select the Account: Choose the account that contains the money you want to transfer.
Create a New Transaction: Add a new Income transaction to that account. Add the following Line Items:
1. For the first line item, select the fund you want to move money from and enter the amount as a negative value.
2. For the second line item, select the fund you want to move money to and enter the amount as a positive value.
Ensure the Total is Zero: Confirm that the total transaction amount is zero, as you are deducting the same amount from one fund to another.
Add a Note: In the transaction notes or memo, include a description such as “Transferring from General Fund to Building Fund” for clarity.

This process does not impact your account balances because no actual bank withdrawal or deposit is involved. It is simply an internal reallocation of funds.

Import Funds From Contributions

To ensure consistency between your Contributions and Accounting Funds, you can easily import your Contributions Funds into your Accounting module.

Go to Accounting > Funds, then click the dropdown next to Add fund to reveal the Import from Contributions option.

You will next be asked to select which Contribution Funds you want to import. Just check the checkbox(es) you need, then click Import when done. The Funds are now created within your Accounting module and are ready to have transactions assigned to them.

Archive Funds

If you use a fund less frequently or not using it at all anymore, then you can archive it. This is the appropriate alternative to deleting Funds, since it maintains records that are no longer in use without impeding on your workflow. Funds do not require a $0 balance to be archived.

Archive a Fund

To archive a Fund:

Go to ChMeetings Accounting > Funds.
Find the Fund you want to archive.
In its context menu, select Archive.
Confirm your choice.

Once archived, the fund will be made invisible in your main list of Funds. The fund itself and all relevant transactions remain saved. In Accounting > Transactions, you can still see records related to archived fund, but the fund is marked as Archived - particularly in the advanced search.

Show Archived Funds

Once you have archived at least one fund, you will see a Show Archived toggle. When this is off, you do not see archived items. Turn it on to make archived items visible. When revealed, you will notice that there is an Archived label next to corresponding Funds.

Restore Archived Funds

You can restore archived Funds anytime:

Go to Accounting > Funds.
Toggle on Show Archived.
Find the Fund you want to restore.
In its context menu, select Restore.
Confirm your choice.

Once restored, the fund will be visible again within your main list of Funds and the Archived label will no longer be displayed next to it (in all areas where your fund is shown).

If there is no archived fund remaining after you restore, then the Show Archived toggle will no longer display on your Funds screen.