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Automate Event Attendance Reporting

This Event Attendee Report Automated Task allows you to send attendance reports for specific events and to specific people. You can send absentees data, or choose a standard or detailed report to be sent. Here is how to configure this task:

  1. Enter a Task Name by which you can identify it later.
  2. Choose the frequency, weekday and time of day it should run at.

  1. Select the Report Type to be sent: 
    1. Absentee Report: Members who were expected to attend but did not attend within the date range.
    2. Standard Attendance Report: Each eligible member's attendance count and rate relative to total occurrences.
    3. Detailed Attendance Report: Per-occurrence attendance matrix showing who attended on each specific date.
  2. Choose the Date Range your report should include data from. You can select between: Since Last occurrence, Last week, Last month, Last 30 days, or Last 90 days.
  3. Select the Event for which you want to send the report. Only recurring events are eligible for this task. 
  4. Select the Recipients that the report should be sent to. You can select multiple people.
  5. Choose how you’d like to Communicate about the report - via email, as a push notification, or as an SMS. Recipients get a link that takes them straight to the report. The link is valid for 60 days.
  6. Select the Criteria for this task. The criteria apply to the Event the report is based on, and you can choose to set Groups as a criterion. This restricts the events list to those visible for the selected groups.
  7. Save the task when done.